Sometimes the tools meant to make our lives easier end up creating more complications. Electronic payment systems are supposed to streamline how we pay for school-related expenses—but when every department has its own platform, things can quickly become chaotic. Switching apps, juggling logins, and keeping track of different passwords across multiple systems is frustrating for families and staff alike.
EduTrak aims to eliminate the scattershot approach to student fees with Student Fee Simple—a tool designed to simplify things for school administrators and make payments more straightforward for families.
Not every fee fits into a one-size-fits-all model, and this module accounts for that.
Discounted yearbooks for journalism class? No problem. With the batch-edit tool, you can quickly assign fees to individual students, entire grades, or the whole school. Make fees optional (like electives or field trips) or required. Need to set a maximum quantity (like two yearbooks for one family)? Easy. There’s also a “hold” status, i.e. if a student hasn’t paid a previous fee schools can temporarily restrict a student’s ability to make purchases through the system. Whether it’s due to an unpaid lunch balance, an outstanding fee, or a disciplinary action, this feature gives administrators a straightforward tool to manage student eligibility.
Flexible payment structures are baked in – free and reduced lunches can be individually priced and billed. Whatever your use case, Student Fee Simple brings clarity and flexibility to your fee management—making life easier for both administrators and parents. It’s not just the payments that are easier. Reporting is simplified too.
Built-in tools help you track what’s been paid, what’s still owed, and who hasn’t yet been charged. Clean, accessible records help your team stay organized and keep families informed.
You can also use form tools to collect info like T-shirt sizes or permission slips—all within the same platform. When you’re ready, export both form and fee data in the format you need.
And when it’s time to collect payments in person, EduTrak’s built-in POS (Point of Sale) system makes it seamless. SRED-certified card readers process payments securely on the spot—whether it’s for lunch, a field trip, or a last-minute elective.
No matter your setup, Student Fee Simple makes school payments… well, simple.