EduTrak Software brings you a state-of-the art tuition management system that is fully integrated with PowerSchool! Parents can now save time and can see both their tuition balance and past and future payments from the same place they go to see grades and other key student information. Our user friendly advanced billing and contract management features are the ideal way to manage your school’s tuition payments, payment automation, fee collection. School administrators, staff, and parents have access to the information they need. Our school software provides all features a school needs.
Key Features:
- ✓Create custom payment plans on the dates you want
- ✓ ACH or Debit or Credit Card options
- ✓ Batch payment and fee processing
- ✓ Easily apply scholarships and grants
- ✓ Collect deposits for registration fees, and automatically apply them to contracts upon signing
- ✓ Set up billing periods for invoices(weeks, months, quarters) with scheduled items or services
- ✓ Quickly create credit accounts for credit balances
- ✓ Modify contracts or payment schedules with ease to handle any unexpected life events
- ✓Customizable tuition contracts
- ✓Month End Finance, and Revenue and Accounting Reports
- ✓Delinquency Management
- ✓Cash Flow forecasting
- ✓Real-time contract submission and payment processing
- ✓PowerSchool integration allows parents one place to log in to view tuition balances and click to pay!
- ✓Split family billing
- ✓Print tax reimbursement documents
- ✓PCI Compliant Secure Payment Environment
Tuition Management FAQs
How do the custom payment plans work?
Our system allows you to create completely flexible payment schedules. You can set any dates you want for payments, whether weekly, monthly, or custom intervals. Parents can choose their preferred plan during contract signing.
Is the payment processing secure?
Yes, we maintain a PCI Compliant Secure Payment Environment. All transactions are encrypted and processed through our secure payment gateway, whether they’re ACH, debit, or credit card payments.
How does the PowerSchool integration work?
Our seamless integration allows parents to view tuition balances and make payments directly through PowerSchool. They’ll see a “Pay Tuition” button alongside their student information, creating a one-stop experience.
Can we handle split payments between parents?
Absolutely. Our split family billing feature lets you divide tuition responsibilities between multiple parties. Each parent receives their own payment schedule and can make payments independently.
How quickly are payments processed?
Payments are processed in real-time. For credit/debit cards, funds are typically authorized immediately. ACH payments take 2-3 business days to clear. All payments appear instantly in the system regardless of settlement time.
What types of payment methods do you accept?
We accept all major credit cards (Visa, Mastercard, American Express, Discover), ACH bank transfers, and debit cards. We also support recurring automatic payments for convenience.
How do you handle late payments or delinquent accounts?
Our system automatically sends payment reminders and can apply late fees according to your school’s policy. For delinquent accounts, you can set up customized escalation processes including payment holds or collection procedures.
Can we modify payment plans after they’re set up?
Yes, our system allows easy modifications to contracts and payment schedules. You can adjust dates, amounts, or payment methods at any time to accommodate special circumstances or family changes.
Why Choose EduTrak for Your School’s Tuition Management?
✅ Save Time – Automate tuition billing, payment tracking, and family communications
✅ Improve Cash Flow – Ensure consistent payments with flexible tuition plans
✅ Enhance Family Satisfaction – Offer convenient self-service payment options
✅ Stay Compliant – Manage tax documentation and financial reporting with ease
Designed for K-12, daycare, private, and charter schools—plus academies, specialized programs, and districts—EduTrak’s all-in-one billing platform streamlines tuition management, giving your team more time to help students thrive.
Transform your school’s financial operations today with EduTrak!